Article I – Name and Purpose
Section # 1 Name
The name of this organization is the National Association of Collegiate Gymnastics Coaches/Women. The standard abbreviation is NACGC/W. The organization is incorporated and recognized by the IRS as a 501(c)3 non-profit in the state of California with the employer identification number 72-1613810. The NACGC/W physically resides with the current president.

Section # 2 Purpose
The purpose of the NACGC/W shall include, but not be limited to, the following:
1. To perpetuate and improve the sport of women’s gymnastics in the colleges and universities in the United States.
2. To encourage colleges and universities in the United States to support gymnastics teams as part of their intercollegiate sports programs as well as part of the diverse university environments.
3. To communicate with and support the interest of colleges and universities that may be interested in sponsoring women’s gymnastics programs.
4. To coordinate efforts with all other agencies promoting gymnastics by stipulating its collective opinions through its elected representatives to the NCAA and USA Gymnastics.
5. To provide coaches tools for the research of trends, issues and solutions to problems.
6. To provide forums and activities which allow members the opportunities to discuss, enhance and evaluate changes in the sport of gymnastics, with specific implications at the collegiate level.
7. To create new events, properties, activities, publications, literature, materials, promotions and other such enhancements that will aid in the marketing, promotions and growth of women’s collegiate gymnastics.
8. To give concrete recognition for outstanding contributions to the sport by groups, individuals and events.
9. To continue to encourage institutional academic standards at the very highest level for all of our student athletes.
10. Other purposes, so designated and assigned by the membership.

Article II – Fiscal Year
The NACGC/W will function on a fiscal year that begins on the 1st day of July and concludes on the 30th day of June, the following year. All basic programs and budgets will be based upon the fiscal year.

Article III – Membership
Section # 1 Membership Categories
There shall be three (3) categories of membership. These are accompanied with the respective privileges and restrictions, as listed:
1. Active Members – Colleges/universities whose coaches have the equal privilege of voice and election of a Board of Directors member who will vote on behalf of his or conference.
2. Associate Members – Media personnel, and friends, athletic administrators, national governing body (NGB) staff, and others. These individuals will have the privilege of voice only.
3. Honorary Members – Upon retirement, a coach may be nominated for Honorary Membership, so approved when voted for with a two-thirds majority of the voting membership. These individuals will have the privilege of voice and life membership.

Section # 2 Membership Dues
1. Active members – for the privilege of voice and vote when applicable, active member institutions shall pay annual membership dues as follows:
NCAA Division I institutions – $520.00
NCAA Division II institutions – $360.00
NCAA Division III institutions – $330.00
2. Associate Members – for the privilege of voice only, Associate Members shall pay an annual membership dues of $250.00.
3. Honorary Members – for the privilege of voice and life membership, Honorary Members shall not pay annual membership dues.
4. For Active Members:
a.) the following are included within the annual dues:
i.) $150.00 for NACGC/W Convention registration of one (1) coach
ii.) $30.00 for (judges’) Emergency Fund
iii.) $20.00 for Women’s Gymnastics Growth Initiative Fund
iv.) the remaining balance is allocated to the general fund
b.) a fee of $10.00 will be assessed for dues paid by credit card
c.) a fee of $25.00 will be assessed for annual dues paid after December 1st
5. Members in Good Standing:
Only members whose dues are paid for the current fiscal year are entitled to attend the annual convention, provide input to the Board of Directors and vote in full membership voting when applicable.

Section # 3 Membership Fees, Assessments, Gifts
The Association is empowered to levy upon its members, or applicants for membership, such special fees and assessments as may be necessary to maintain a sound financial condition. The Association is also empowered to accept gifts to its treasury.

Article IV – Annual Meeting
Section # 1 Meeting(s) of the Association Membership
1. There shall be an annual meeting of the full Association membership.
2. The annual meeting shall take place after the NCAA Division I Championships, at a time and place so designated by the President and with approval of the Executive Committee. At this meeting, a summary of the fiscal year’s business must be reviewed.
3. Special meetings may be called by the President or the Executive Committee with a two-thirds majority vote of the full Association membership. Such meetings may be held by teleconference, electronic or other type of meeting environment so long as the approval of the membership is rightfully granted and that such a meeting in no way violates any other written rules according to these by-laws or restricts any individuals or groups from participating.

Section # 2 Annual Meeting Discussion and Voting
For the purpose of streamlining discussions relative to changes in rules of and operations for the women’s gymnastics competitive season, the following categories are to be used for discussions at the annual meeting:
Category I: Regular Season
Category II: Post-Season
Category III: Officiating
Category IV: Organization/Administration
Category V: Recruiting
Category VI: Skills/Start Value (every odd year only)
Discussions are open to all Association members in good standing and shall be conducted according to Robert’s Rules of Order. Voting on all proposals shall take place at the end of the annual meeting and shall be conducted by the Chair of the Board of Directors. The thirteen members of the Board of Directors shall each vote based upon the input they have received from their constituents. The Association acknowledges that only the members of the Board of Directors shall have the ability to officially vote on proposals, with the exception of By-Law changes. Additionally, the Association acknowledges that the decisions of the Board of Directors represent the votes of the entire Association. A two-thirds majority (9 of 13) is required for any vote to pass.
Any rule changes that affect the NCAA Championship season must be forwarded to the NCAA Women’s Gymnastics Committee for review and approval or rejection. The President as well as the Chair of the Board of Directors shall present the deliberations of the Association and the decisions of the Board of Directors to the NCAA Women’s Gymnastics Committee for their review, both in written form and in presentation, either
through physical presence or conference call to the NCAA Women’s Gymnastics Committee during its June meeting. Voting that occurs outside of the annual meeting, via email or conference call by the Board of Directors (after polling and gathering individual votes from each institution in his or her respective conference) shall be considered valid and adopted by the Association. If a two-thirds majority is not reached by the Board of Directors, the item will be tabled until the following annual meeting.

Article V – Board of Directors
Section #1 Election Process
1. Members of the Board of Directors shall be elected by their respective conference at the annual meeting. Only a Head Coach, Co-Head Coach or Associate Head Coach may be elected to the Board. Private votes will be collected by the coach of the alphabetical first letter of the institution in the conference; the coach will then tally the votes and announce that conference’s Board of Directors member to the Association.

In the event a member of the Board departs his/her institution, the conference shall appoint a replacement from that conference within one week of such public announcement.
2. Members serve a two (2) year term and may be re-elected. To ensure a continuation of Board of Directors business, one half of the members will be elected in even years, the remaining membership will be elected in odd years. The first election of the Board of Directors was in 2014. Beginning in 2016, the following conferences shall elect (or re-elect) a Board of Directors representative during EVEN years:
a.) PAC 12
b.) Big 12
c.) East Region III
d.) ECAC – I
e.) Mountain Pacific
f.) WIAC
g.) ECAC – II
Beginning in 2017, the following conferences shall elect (re-elect) a Board of Directors representative during the ODD years:
a.) Big 10
b.) SEC
c.) EAGL
d.) MAC
e.) Midwest Independents
f.) Mountain Rim
3. The Board of Directors shall elect:
a.) a Chairperson who will coordinate the communications of the Board of Directors (i.e., conference calls, meetings, etc.) to the entire membership via the NACGC/W website, act as a liaison to the President and present the results of the Board of Directors’ voting to the NCAA Women’s Gymnastics Committee at their annual meeting in June.
b.) a Secretary who will maintain records of the Board of Directors’ business.

Section #2 Duties and Responsibilities
1. Members of the Board of Directors shall be required to attend the annual meeting, staying through the third day of the meeting for Board of Directors’ discussions and to vote on all presented proposals on behalf of their respective conferences.

2. The Board of Directors will serve in conjunction with the President as the leadership for the Association, with responsibility for communication, strategy, and management oversight. These areas are defined as follows:
a.) Communication: The members of the Board are the primary point of contact for their respective conferences. Members will be responsible for gathering feedback from the conference institutions they represent and will ultimately vote at the annual meeting on behalf of their conference.
b.) Strategy Oversight: The Board will address current and future issues, challenges, opportunities and outcomes, focusing on relevant topics in women’s gymnastics and its relationship to intercollegiate athletics. This will include the opportunity to examine issues and develop strategies for which the Board may delegate
implementation to other Association committees.
c.) Management Oversight: The Board will partner with the President to determine how to best serve the membership by evaluating current policies and procedures, including functions of the Executive Board, and ways to improve the Association, e.g., providing an effective and meaningful environment for all coaches attending the annual meeting. Board members may be assigned direct oversight of one of the nine standing committees as determined by the President.

Section # 3 Guiding Principles
1. Communication and transparency to the membership.
2. Development of ideas to improve and promote the “product” of NCAA Women’s Gymnastics.
3. Improving the efficiency of voting on proposals and strengthening the Association by unifying conferences through increased dialogue among coaches within each conference.
4. It is the responsibility of the Big Five (Autonomy Group) Board of Directors representatives to submit passed proposals that require adoption by the NCAA to their respective conference office by July 1st.

Article VI – Executive Committee
Section # 1 Election Process
1. Candidates for election to the Executive Committee are brought forth at the annual meeting in the following manner:
a.) The Nominating Committee shall present a slate of at least one nominee for each or any office.
b.) Nominations may be made from the floor after the Nominating Committee makes known their nominee(s).

2. The election of Executive Committee officers shall be conducted as the last item of business at the annual meeting in the following manner:
a.) The office of President shall be the first order of business for the election of new officers in the even number years.
b.) The office of Vice President shall be the first order of business for the election of new officers in the odd number years.
c.) The office of Secretary shall be the second order of business for the election of new officers, after the election of the President, in the even number years.
d.) The office of Treasurer shall be the second order of business for the election of new officers, after the election of the Vice President, in the odd number years.
e.) The office of Coaches Representative for NCAA Division I shall be the third order of business for the election of new officers, after the election of the Treasurer, in the odd number years. The offices of Coaches Representatives for NCAA Division II & III shall be elected by their membership at the National Collegiate Gymnastics Championship and the NCGA National Championship respectively.
3. Officers must be coaches at active member institutions and shall be voted into office by the majority of the voting members present at the annual meeting. One exception exists, however: by a 2/3’s vote of the voting members present at the annual meeting, a President may be elected who is not an active member of the Association.
4. The election of officers will be managed and directed by the President, except for the office of President. The Vice President will conduct the election of the President.
5. New officers will assume the duties of their respective new office at the beginning of the next fiscal year (July 1st).
6. The former or past President of the Association shall serve as an ex-officio member of the Executive Committee to insure a smooth transition of officers.
7. The chair of the NCAA Gymnastics Committee may serve as an ex-officio member of the Executive Committee, if requested by the President.

Section # 2 Duties and Responsibilities
The officers and elected officials of the Executive Committee shall have specific responsibilities, obligations and duties associated with their respective position. Their titles, duties, restrictions and other responsibilities shall include, but not be limited to, the following:

1. President – It shall be the duty of the President to supervise and manage the Association’s Business transacted and conducted between meetings and conduct such business in a manner to reflect the approval of the Executive Committee and the Board of Directors, on behalf of the association membership. The President shall also serve as the NACGC/W Representative to the Advisory Council of USA Gymnastics and attend all
required meetings of USA Gymnastics, representing the interests of the Association. The President shall report to the Association membership the activities of the USA Gymnastics Advisory Board, inclusive of those that impact or have any consequence on collegiate gymnastics. The President may receive a stipend of up to $12,000 per year (paid monthly up to $1000) and shall receive no less than $6000 per year (paid monthly a
minimum of $500) as determined by the Board of Directors.

2. Vice President – It shall be the duty of the Vice President to serve as President in the President’s absence. The Vice President shall oversee the Association website in addition to duties assigned by the President, the Executive Committee or the Association membership. The Vice-President shall be responsible for proposal
management at the annual meeting. The Vice-President shall receive a stipend of $500 per year.

3. Secretary – It shall be the duty of the Secretary to maintain minutes of the annual meeting and any meeting of the Executive Committee. The Secretary shall manage the submission and distribution of proposals prior to the annual meeting. The Secretary shall receive a stipend of $500 per year.

4. Treasurer – It shall be the duty of the Treasurer to keep the financial accounts of all Association business, disbursing funds to accounts payable and collecting funds for accounts receivable. The Treasurer shall prepare an annual report of all transactions to be presented at the annual meeting. The Treasurer shall receive a stipend of $1,000 per year. In conjunction with the association accountant, the Treasurer and the President shall annually prepare the association’s tax exempt reports to the IRS and non-profit tax exempt reports to the state of California.

5. Coaches Representatives – It shall be the duty of the Coaches Representatives, one each from NCAA Divisions I, II & III, to represent their respective division as a member of the Executive Committee. Each representative shall prepare an annual divisional report to be presented at the annual meeting. In addition, the NCAA Division I Representative shall serve as the liaison to the USA Gymnastics Women’s JO Program Director to organize the participation of the NACGC/W membership at the JO National Championship. The Coaches Representatives shall receive no stipends.

Article VII – Executive Director
The Board of Directors may hire an Executive Director with a contract length of one year, renewable annually. The Board of Directors and the individual hired as Executive Director shall mutually agree upon a specific job description. The Executive Director may receive a stipend of up to $12,000 per year (paid monthly up to $1000 per month).

Article VIII – Standing Committees
Committee Membership
Committee membership shall comprise active members of the Association and invited individuals who have received the approval of the President and the Board of Directors.

Section # 1 Executive Committee
The Executive Committee, chaired by the President, shall review and conduct all Association business between meetings, acting on behalf of the Association membership. The Executive Committee shall consist of the following members: Immediate past President, President, Vice President, Secretary, Treasurer, Divisional Coaches Representatives (3).

Section # 2 Women’s Collegiate Program Committee
The Women’s Collegiate Program Committee (WCPC) shall serve as technical advisory to the Association membership while interfacing with the NCAA Women’s Gymnastics Committee, USA Gymnastics and the National Association of Women’s Gymnastics Judges (NAWGJ). The WCPC shall review, evaluate, research and recommend rules, technical regulations, Code of Points, judging procedures and all other aspects of the
scoring and evaluation process used in collegiate women’s gymnastics. The WCPC shall propose recommendations to the membership to be considered through discussion and the voting process at the annual meeting every odd year.The committee shall  consist of the following members:
a.) one regional representative from each of the six NCAA Regions, elected by the voting members of that region.
b.) one divisional representative from NCAA Division II, elected by the voting members of that division
c) one divisional representative from NCAA Division III, elected by the voting members of that division
d.) one member of the NCAA Women’s Gymnastics Committee, selected by the NCAA Women’s Gymnastics Committee, may be added as a non-voting member.
Committee members serve four (4) year terms that shall be staggered according to the following schedule:
Year 1 – even year South Central and North Central
Year 2 – odd year Northeast and Division II
Year 3 – even year Southeast and Division III
Year 4 – odd year West and Central

Section #3 Awards Committee
The Awards Committee shall manage the awards programs of the Association, ensuring all the processes and procedures to select recipients are followed, inclusive of deadlines for both nomination and selection, and that the physical awards are ordered, available and prepared for presentation. The Awards Committee chairperson has the opportunity to recommend special awards that shall be discussed and voted upon by the full Board of Directors. In conjunction with the President, the Awards Committee chairperson shall identify and coordinate the efforts of an Academic Awards Chairperson who will be responsible for collecting academic information from all members, processing the data, and distributing both the team and individual NACGGC/W Scholastic All-America academic awards. The Awards Committee shall consist of a chairperson, selected by the Executive
Committee, and any number of members who wish to serve.

Section # 4 Budget Committee
The Budget Committee shall serve as an accountability committee to review budget requests for items that are submitted to the Association President and/or Treasurer (e.g., guest speakers, emergency fund requests, etc.). The Budget Committee shall provide feedback to the President and/or Treasurer to ensure sound financial decisions while simultaneously providing a check and balance system precluding those financial decisions from being made by only one or two individuals. The Budget Committee shall consist of a chairperson and any number of members who wish to serve.

Section # 5 Ethics Committee
The Ethics Committee shall serve as a sounding board for other committees, as well as a vehicle for educating coaches and officials in an effort to uphold the reputation of NCAA Gymnastics. The committee shall be prepared to address conflict and uncertainties that arise in our subjective sport.

The Ethics Committee shall consist of a chairperson and other members representing a variety of conferences.

Section # 6 Nominating Committee
The Nominating Committee shall nominate candidates for the Executive Committee. The Nominating Committee shall consist of the three Coaches Representatives, one each from NCAA Division I, II and III. If any of these individuals is not willing or cannot serve, the President may appoint a replacement.

Section # 7 By-Laws Committee
The By-Laws Committee shall recommend necessary and appropriate changes to the By-Laws that assist in the operations of the Association and aid in the efficient management of its business. A review of the By-laws shall be made at least every odd year and a report given at the annual meeting. The By-laws Committee shall assemble and keep current the Policies and Procedures of all Association Committees.

The By-laws Committee shall consist of a minimum of three members, appointed by the President, with approval of the Executive Committee.

Section # 8 Judges Assigning System (JAS) Committee
The Judges Assigning System Committee shall be responsible for creating rules and regulations for the assigning system to operate, the goal of which shall be to have a variety of judges assigned to judge each institution throughout each season thus unifying the method in with which gymnastics programs hired their judges for each competition season. The JAS shall work closely with the National Assigner and the President of the NAWGJ.

The JAS Committee shall evaluate emergency fund requests and, with the Budget Committee, recommend for approval.

The JAS committee shall consist of a chairperson and other members, representing all areas of the country.

Section # 9 Women’s Gymnastics Growth Initiative Committee
The Women’s Gymnastics Growth Initiative Committee shall explore the growth potential and promote awareness of the sport in the pursuit of additional collegiate gymnastics programs nationwide; in addition, the committee shall support programs at risk.

The Women’s Gymnastics Growth Initiative Committee shall consist of a chairperson and other members representing a variety of conferences.

Section # 10 Competition Committee
The Competition Committee shall serve to suggest rule changes and to make recommendations for NCAA Women’s Gymnastics collegiate level competitions, including, but not limited to: equipment issues, timing changes, and standardizing any necessary meet protocols.

The Competition Committee shall consist of a chairperson and any number of members who wish to serve with an emphasis on diversity of schools, conferences, and divisions.

Section #11 Ad Hoc Committees
The President may appoint a special committee or task force, on an as needed basis, with specific responsibilities to aid or assist in the development and growth of the Association, conduct research, assist with an event, program or meeting or any other activity that requires the assistance of the Association membership. The President may also dissolve such a committee, as appropriate.

Article IX – Awards and Recognition
Section # 1 Coach of the Year
The Awards Committee shall make available an award stating “NACGC/W Coach of the Year”, the year, the coach’s name and the coach’s institution. All Association members are eligible for this award. The recipient shall be determined by a vote of the full Association membership.

The award shall be presented to the recipient at the annual meeting and shall be announced at the NCAA National Championship.

Section # 2 Assistant Coach of the Year
The Awards Committee shall make available an award stating “NACGC/W Assistant Coach of the Year”, the year, the coach’s name(s) and the coach’s institution. While all Association assistant coaches are eligible for this award, candidates may only be nominated by the Head Coach of their institution. The recipient(s) shall be determined by a vote of the full Association membership.

Two or more assistant coaches may be combined for one vote as a staff.

The award shall be presented to the recipient(s) at the annual meeting and shall be announced at the NCAA National Championship.

Section # 3 Regional Coach of the Year
This award shall be determined by a vote of the membership of each NCAA Region within Division I, Division II and Division III East and West.

The awards shall be presented to the recipients at the annual meeting and shall be announced at their participating NCAA Regional Championship.

Section # 4 Regional Assistant Coach of the Year
This award shall be determined by a vote of the membership of each NCAA Region within Division I, Division II and Division III East and West. While all Association assistant coaches are eligible for this award, candidates may only be nominated by the Head Coach of their institution.

Two or more assistant coaches may be combined for one vote as a staff.

The awards shall be presented to the recipients at the annual meeting and announced at their participating NCAA Regional Championship.

Section # 5 Regional Administrator of the Year
This award shall be determined by a vote of the membership of each NCAA Region within Division I, Division II and Division III East and West.

The awards shall be presented to the recipients at the annual meeting and announced at their institution’s participating NCAA Regional Championship.

Section # 6 Regional Gymnast of the Year
This award shall be determined by a vote of the membership of each NCAA Region within Division I, Division II and Division III East and West.

Gymnasts should be nominated separately and not combined for one vote.

The awards shall be presented to the recipients’ coaches at the annual meeting and announced at their institution’s participating NCAA Regional Championship.

Section # 7 All-American Awards – Regular Season
First (1st) Team All-American shall be awarded to the top four (4) finishers, plus ties, of the NCAA regular season for all four (4) events plus the all-around. Second (2nd) Team All-American shall be awarded to the fifth (5th) through eighth (8th) place finishers, plus ties, of the NCAA regular season for all four (4) events plus the all-around.

Section # 8 All-American Awards – NCAA National Championship
First (1st) Team All-American shall be awarded to the top four (4) finishers, plus ties, from each of the two preliminary sessions at the NCAA Championship for all four (4) events plus the all-around. Second (2nd) Team All-American shall be awarded to the fifth (5th) through eighth (8th) place finishers, plus ties, from each of the two preliminary sessions at the NCAA Championships for all four (4) events plus the all-around.

Section # 9 All-American Awards – USA Gymnastics Collegiate Nationals Championship
First (1st) Team All-American shall be awarded to every athlete who qualifies for Individual Event Finals, whether or not they actually compete in those finals, and the first (1st) through eighth (8th) place all-around finishers. Second (2nd) Team All-American shall be awarded to any athlete who qualifies as an alternate for Individual Event Finals, whether or not they actually compete in those finals, and the ninth (9th) and tenth (10th) place all-around finishers.

Section #10 All-American Awards – National Collegiate Gymnastics Association Championship (DIII)
First (1st) Team All-American shall be awarded to the top six (6) finishers, plus ties, for all four (4) events. Second (2nd) Team All-American shall be awarded to the seventh (7th) through twelfth (12th) place finishers, plus ties, for all four (4) events. All-American shall be awarded to the first (1st) through tenth (10th) place finishers in the All-Around.

Section # 11 Scholastic All-America Awards
The Scholastic All-America Award shall be presented to each gymnast who maintains a 3.5 overall grade point average or a 3.5 current year grade point average and whose name appears on the team’s NCAA Squad List for the current year. This information must be documented and submitted on the official NACGC/W Scholastic All-America Form by the head coach of the respective institution.

The NACGC/W Scholastic All-America certificate shall be awarded to both the gymnast and the head coach.

Section # 12 Team Academic Award
The NACGC/W Team Academic Award shall be announced as the institution with the highest combined grade point average of all the individuals listed on the NCAA Squad List for the current academic year.

Section # 13 Special Service Awards
Special Service Awards may be given to anyone, in any form, whom the membership feels has earned such recognition. Nominees should be presented to the Chairperson of the Awards Committee who then presents the nominees to the membership for approval.

Special Service Awards shall be announced at the conclusion of the annual meeting with appropriate awards then distributed to the recipients as appropriate.

Section # 14 External Awards
The Chairperson of the Awards Committee shall be responsible for coordinating the nomination and selection process for external awards available to collegiate gymnasts, including but not limited to the AAI Award and the Honda Award, based on the needs of the organizations associated with the awards.

Article X – Rules of Protocol
The rules of protocol at all Association, committee and Board of Directors meetings shall be according to Robert’s Rules of Order so far as applicable and when not inconsistent with the By-laws or the best interests of the operation and management of the Association.

Article XI – Amendments
Amendments to the By-Laws shall be made at the annual meeting by a two-thirds majority vote of those members present. Amendments to the By-Laws may be proposed and voted on without prior notice. Amendments to the By-Laws may also be made by order of the Board of Directors and shall be in effect until the next annual meeting, where they must be approved by a two-thirds majority vote of those members present.

Article XII – Powers
The NACGC/W, its officers and full Association membership shall have the powers enumerated herein and all other powers allowed under common law, not inconsistent with these By-laws or the Association’s mission.